Consider a project where you have folders of files, not necessarily of the same formats or types. At the same time, you need to share these files quickly with your colleagues or customers for review or presentation. Considering the numbers, size and different formats of the files to be shared, in practical sense, it will be an overhead for the recipients of these files to be working with them. Ideally, such situation mandates the use of an uniform format such as PDF for all the documents to be shared. In other words, what better than to simply convert folder to PDF documents or combine all into one PDF file. Generally speaking, it makes much better sense, against the mayhem of dealing with multiple files of different formats!
In this post, we will explore use of PDF Converter to convert folder to PDF documents instantly, in a click, from the comfort of your Windows Explorer.
Convert all files of a folder to their own PDF documents
To convert all files of a folder to individual PDF documents, follow these steps below:
Steps:
- Select that particular folder from Windows Explorer.
- Right-click the folder to show the context menu.
- Click ‘Instant PDF‘ menu option.
Consequently, this will convert all the files under that folder, to its own PDF files, in the same folder, with the same filename, but with a .pdf extension.
And this is how the converted PDF files look like, in the selected folder.
Add files to an existing ZIP folder. You might already have a zipped folder that you need to add more files to. On Windows this isn’t too complicated. Drag the new files or folders on to the ZIP file, like you would if you were adding a file to a regular folder. These files are now added to your ZIP file. Learn how to create a zip file or zip folder. These are also called compressed folders or directories. Zip files are folders or files that have been compress. Make the zip file from the folder by including the folder itself, and mark all the files as contained inside that folder as they also get included in the zip file. Delete the folder and all the files in it. Locate the file or folder that you want to zip. Press and hold (or right-click) the file or folder, select (or point to) Send to, and then select Compressed (zipped) folder. A new zipped folder with the same name is created in the same location. To rename it, press and hold (or right-click) the folder, select Rename, and then type the new name. Wait for the process to complete. Depending on how many files you are compressing, this could take several minutes. The filename will be the same as the file or folder that you selected to compress. Compressing multiple files or folders will create a file named Archive.zip. Compressed files will be about 10% smaller than the original.
Combine all files of a folder to One PDF document
Multiple documents of a project naturally belong together and combining into one document makes it easy to see their relationship. With PDF Converter, you can combine all files of a folder to one long, continuous PDF file in just a click.
Steps:
- Select the folder from Windows Explorer.
- Right-click the folder to show the context menu.
- Click ‘Combine to one PDF‘ menu option.
- From the ‘Save As‘ dialog box, choose a folder path and name of the PDF file to be created.
- Click ‘Save‘.
As a result, what you get is a one PDF file, containing all the documents of the folder, converted to PDF format. In addition, the converter automatically adds table of contents to let you jump from one document to another quickly.
Convert folder to PDF with advanced options
Furthermore, if you want more finer control over the PDF output, click ‘Save to PDF (Advanced)…‘ menu.
In particular, the advanced mode provides you with numerous options to customize the PDF output.
Firstly, choose if to convert each file to their own PDF document, or to combine all into one PDF document. Secondly, choose the PDF paper type, orientation or destination output folder. Finally, set passwords, watermark or security permissions such as preventing users from printing, copying or editing the PDF document.
Summary
All in all, PDF Converter makes it really easy and quick to convert your folder of files to PDF documents. Moreover, the simplicity of use via Windows Explorer Shell integration is a bonus.
NOTE: The converter supports more than 120 types of documents, including office, images, emails, fax and even compressed ZIP files for seamless conversion to PDF without external dependencies.
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